Planning a corporate event needs to be a balancing act. You want to create an atmosphere that’s both professional and enjoyable, something that will leave a lasting impression on your colleagues, clients, or team members. But let’s be honest—finding that perfect mix of fun and professionalism can be a challenge. That’s where a little creativity comes in handy, and what could be more creative (and universally loved) than bringing in an ice cream truck?
Imagine the smiles lighting up faces as your guests step outside for a break from the usual conference room or office setting, only to find an ice cream truck waiting for them. Whether it’s a team-building event, a client appreciation day, or a company anniversary celebration, adding an ice cream truck to the mix is sure to make the experience better.
There’s something undeniably joyful about an ice cream truck that goes beyond age and background. It brings out the kid in all of us, making even the most formal corporate event feel a little more relaxed and fun. And let’s not forget the wide variety of options—from classic cones and sundaes to dairy-free and gourmet choices—there’s something for everyone, ensuring that all your guests have something to enjoy.
In this blog, we’re going to explore how you can plan the perfect corporate event with the addition of Big Bros Ice Cream, a celebrated Chicago ice cream truck!
Making An Ice Cream Truck A Part Of Your Event
- Know Your Audience
Think about who will be attending the event. Are they employees, clients, or a mix of both? Understanding your audience helps you find the right type of ice cream and set the event’s overall atmosphere. If you have a mixed group, consider offering a variety of options—classic flavors, dairy-free choices, and more.
- Pick the Right Time and Place
Timing is everything. Plan your ice cream break during a natural lull in the event, like after lunch or during a mid-afternoon break.
Choose a location that’s easily accessible for everyone. If you’re hosting the event indoors, make sure there’s a nice outdoor space or a nearby parking lot where the ice cream truck can park. Consider the weather—if it’s hot outside, a shaded area or a tent can keep everyone comfortable.
- Coordinate with the Ice Cream Truck
Once you’ve decided on the timing and location, get in touch with the ice cream truck company. Discuss your event details, the number of guests, and any specific requests you might have. Ask about the menu options and if they have options for guests with dietary restrictions, like dairy-free or nut-free options. Confirm the arrival time and make sure they know exactly where to park. Clear communication will help avoid any last-minute hiccups.
- Plan for Activities Around the Ice Cream
An ice cream truck naturally creates a social hub, so why not plan some light activities or games around it? Cornhole, lawn games, or a simple photo booth with props can add to the fun. If your event is more formal, consider setting up some high-top tables where people can enjoy their treats and network at the same time.
- Make It Memorable
Personalize the experience by offering custom toppings or branded napkins. Little touches like this can make the event feel special and leave a lasting impression. You could even create a signature flavor for your company or event—something that reflects your brand or the theme of the gathering.
- Consider Logistics
Think about the logistics like trash disposal—have some trash cans nearby to keep the area clean. If the event is during peak summer, consider providing some sunblock or fans to keep everyone comfortable while they enjoy their treats.
- Feedback and Follow-Up
After the event, gather feedback from attendees. Did they enjoy the ice cream truck? What could have been better? This will help you plan even more successful events in the future. A thank-you note for your guests, along with a few of those fun event photos, is a great way to wrap things up and show your appreciation.
If you’re in the Chicago area and looking to bring this sweet idea to life, Big Bros Ice Cream is here to help. With their delicious variety of ice cream and top-notch service, they know exactly how to make corporate events a hit. Big Bros Ice Cream shop in Chicago IL will bring the perfect mix of joy and flavor to your party, making it an unforgettable experience for all. Book their truck today by writing to Contact@bigbrosicecream.com or calling (773) 754-9951
